Individual

Personal Data

Source and Purpose

Lawful Basis for Processing

Candidates

CVs, identification documents, educational records, work history, employment record and references, correspondence and other personal data provided by you as part of the recruitment or engagement process.

We rarely process special category information such as racial, disability, trade union or health information where you have made this available to us.

From time to time we hold psychometric tests, in the event you or others provide us with such information.

We mainly collect this information directly from you. We will initially collect basic information on you such as contact details, role and experience and then pass this on to the client in search of personnel. If you are chosen by the client to progress in a process, we may then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.

The amount of information we collect depends on how far you progress through the recruitment, engagement and onboarding  stages.

Sometimes we collect information from third parties such as an agent acting on your behalf such as an interim manager or from a third party recommendation or a person giving a reference, a friend or former colleague or even a present employer or psychometric test provider.

We do use some publicly available sources to find information about potential candidates, specifically LinkedIn and company websites.

We may contact you in relation to events that we hold from time to time. Should you not wish to be invited to events we hold, please email us at privacy@taylorbennett.com.

The processing is necessary for our legitimate interests of assessing suitability for potential roles, to find potential candidates.

If you choose to give us special category data (listed in the second column), we obtain your express consent to process that.

References/referees

Contact details and correspondence.

Reference contact details may be given to us by candidates as part of a recruitment process.

Other personal data about referees is given to us by you directly.

All references given to us are treated as confidential.

Our legitimate interests as a business in obtaining references on candidates.

Individuals who contact us with general queries

Contact details provided and correspondence.

This information is given to us by you.

It is used to respond to the query and keep a record of it.

Our legitimate interests as a business in responding to and keeping a record of correspondence.

Clients and potential clients

Contact details provided and correspondence. Contracts.

This information is given to us by you or from publicly available information (for example on your website).

It is used for us to fulfil contracts and engage in business discussions.

We may contact you in relation to events that we hold from time to time. Should you not wish to be invited to events we hold, please email us at privacy@taylorbennett.com.

Our legitimate interests as a business in responding to and keeping a record of correspondence. Some information is also necessary for us to perform our contract – for example certain contact details.

Coaching clients (ie where you are a client of ours we are providing coaching services to)

Contact details, correspondence, assessments, information provided, analysis and recommendations and opinions.

Special category information such as health, disability or ethnicity or racial information is only processed if provided by you, and is more likely to be processed if you are a shortlisted candidate.

This information is given to us by you.

Occasionally we undertake feedback sessions as part of coaching which may involve the provision of information about you from other people known to or nominated by you.

We use the information to provide our coaching services to you.

Our legitimate interests as a business in providing coaching services. Some information may also be necessary specifically for us to perform the contract.

We only process special category data with your express consent.

Suppliers and contractors

Contact details and provided correspondence.

This information is given to us by you or from publicly available information (for example on your website).

It is used for us to fulfil contracts and engage in business discussions.

Our legitimate interests as a business in responding to and keeping a record of correspondence. Some information is also necessary for us to perform our contract – for example certain contact details.

Event Attendees

Photographs

On occasion we hold networking/social/educational events, which might be photographed.  Photographs are stored as a record of the event and might be used for PR purposes on social media (e.g LinkedIn).  Photographs are not used for identifying individuals, and individuals would not be named without obtaining consent.

Our legitimate interests for storing photographs would be for keeping a record of an event.

Website visitors

Information from cookies or tokens.

When a visitor accesses the client portal section of our website (https://portal.taylorbennett.com), a unique token is used. This token is essential for authenticating the user login and for security purposes. Token information is stored for the duration of the session only.

We only install non-essential cookies with your consent.

Rights

What does this mean?

1. The right to be informed

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy. If you have any additional questions, for example regarding transfers and locations of data or our legitimate interests basis, do please get in touch.

2. The right of access

You have the right to obtain access to your information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy).

This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3. The right to rectification

You are entitled to have your information corrected if it’s inaccurate or incomplete.

4. The right to erasure

This is also known as the ‘right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right, there are exceptions.

5. The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. In this event, we would keep a list of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability

You have rights to obtain and reuse your personal data for your own purposes across different services. This is not a normal scenario for companies of our nature but if you have any questions you can contact us.

7. The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing or where we are relying on our legitimate interests for processing (e.g. if you no longer want to be contacted with potential role opportunities).

8. The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9. The right to withdraw consent

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.